Miscellaneous Vendor File

These instructions are for Navigator File Management. For information on File Maintenance in the Green Screen (AS400), refer to File Maintenance

Sometimes you need to post bills from a vendor with whom you rarely do business, and you don't want to establish a permanent Vendor File record. You can identify the vendor as a miscellaneous vendor and enter the vendor's name and address when you enter the bill. When the vendor's balance becomes zero, you can purge the record from the system by deleting it. The record is stored in the Miscellaneous Vendor file, and the voucher number assigned to the bill is also assigned as the vendor's Miscellaneous Vendor Number.

Access the Miscellaneous Vendor File in the Accounting grouping.

Field Name Description
Vendor Enter a 6 character vendor number.
Policy Codes

Policy codes are used to trigger special processing or to identify certain vendors or situations. The following codes can be user-assigned, or assigned by KerridgeNC.

  • DU - The vendor number automatically stays on the screen in the Enter Payables program. Use this code for vendors that have many bills entered at the same time, to save keystrokes for the AP entry clerk.
  • RV - Restricted View. Requires a high-level password to view or update records. Use this code for confidential records, such as payroll. The system administrator should make sure to set up two different passwords: one for high-level and one for low-level access. The passwords are set up using program keyword VEND01.
  • 1C - The check writing program issues a separate check for each invoice from that vendor.
  • 99 - This vendor gets a Form 1099 at the end of the year.
Use as Remit To Enter a Y to use the Alternate Address as the remit to address on accounts payable checks.
D/Del Enter D if you want to delete this miscellaneous vendor record. Only delete the record if this vendor has no open transactions, and the vendor's balance is zero.